10th March 2016 – FOLLIFOOT

FOLLIFOOT WITH PLOMPTON PARISH COUNCIL

MEETING MINUTES OF THE PARISH COUNCIL 10th March 2016

PRESENT: Chairman N. MacDermid, Vice Chairman T. Martin, Councillor’s T. Hall, E. Jones, C. Florance, Neighbourhood Watch Coordinator M. Hammond and two residents.
AGENDA:
1. Apologies: Apologies and reasons received and accepted from Councillor’s
J. Hinchcliffe and C. Gogna
2. Declaration of Interest and Notification of changes in the Members’ Register of Interest: Councillor Hall declared an interest in item 9.
3. Public Participation session: None.
4. Minutes of the meeting held on 11th February 2016: It was resolved the minutes were a correct record; they were duly signed by the Chairman.
5. Matters arising from the minutes:
a) Item 6 – Permissive Footpaths: The clerk said she has spoken with the local landowner who said he is continuing to work with North Yorkshire County Council to establish additional permissive paths off Rudding Lane.
b) Item 7b – Advice Surgery: The clerk said she had contact Nigel Adams as requested and had received acknowledgement of the letter.
6. Chairman’s communications:
a) The Chairman said he had received a complaint about rubbish being burnt. He had looked into the matter and concluded it had been a ‘one-off’ bonfire.
b) The Chairman said he had been contacted by a resident regarding a ‘Burger Van’ parked on Plompton Road. Following enquiries it was established it was an Emmerdale prop.
7. Clerk’s correspondence:
a) County Area Committee for the Harrogate District: Meeting on 10th March
b) The clerk said a letter had been received regarding Commemorative Coins.
c) The clerk said a list of Correspondence was available if required.
d) Correspondence regarding key dates in the Harrogate Borough Councils’ Local Plan had been received and circulated by email.
8. Matters concerning Plompton:
a) Councillor Hall said he had received several complaints from residents regarding the work being carried out at Plompton Rocks. He said the residents expressed concerns over the spoil being spread over the fields and the impact on the landscape. Concerns were raised over the work starting before planning permission was obtained. He informed the meeting the footpath had been diverted, but was not aware of any footpath diversion in place. It was resolved the clerk would contact the relevant departments for advice on the matter.

9. Broadband:
a) The clerk said Councillor Hinchcliffe had received correspondence from Superfast North Yorkshire explaining the current position; a copy had been emailed to the Councillors. Councillor Hinchcliffe is continuing to pursue the matter.
b) Plompton Broadband Questionnaire: The clerk explained she had been contacted by a resident regarding Broadband at Plompton. Following a discussion it was decided a questionnaire would be sent to the Plompton residents to quantify issues with various service providers. The questionnaire will be distributed and collated by Councillor Hall and Plompton resident Mr Ovenden. The Parish Councillors resolved to carry out a similar survey with the users of Box 13 in the Rudding area.
10. Neighbourhood Watch:
a) The Neighbourhood Watch Coordinator gave an update. He informed the meeting North Yorkshire Police had expressed concerns over aggressive practices by Fish Traders and said people should not buy from unknown Fish Traders. He said scam emails with threats of Cyber Attacks were on the increase and the Police continued to look for a local 77 year old man who had disappeared on 3rd March 2016.
b) The clerk said the Police report had been received and circulated.
11. Village Up Keep:
a) Village Maintenance Person – The Chairman informed the meeting that interviews for the Village Maintenance Person had taken place and the position had now been filled. The work will be contracted out on a temporary basis, commencing on 1st April 2016.
b) Spring Litter Pick 17th April 2016 – The clerk said she had arranged the Litter Pick to meet at 2pm outside the village shop/Post Office.
12. Annual Parish Meeting: It was agreed Agenda items would be; FOFWRAP, Community Emergency Plan, Chairman’s Report and Harrogate District Local Plan. The doors will open at 7pm and residents will be able to have refreshments before the meeting starts at 7.30pm. Action: Clerk to prepare and circulate the Agenda and organise refreshments.
13. Community Emergency Planning Training: The Chairman said he had recently attended Community Emergency Plan Training and considered a plan to be of value to the parish. He said Councillor Hinchcliffe had offered to assist him in the formulation of a draft plan and would give an update at the April Meeting.
14. Highways:
a) Closing of Bridleway – The clerk said a bridleway between Follifoot and Spofforth will be closed over the next six months. She said she had not yet ascertained which bridlepath. The chairman said he would look into the matter.

b) Drains:
i) Pannal Road – The clerk said Highways will clear the drain and repair the pavement in the next 30 days. It was resolved the clerk would contact the Hilltop residents to discuss the matter.
ii) Spofforth Lane – The clerk said she is still waiting for a response to her enquiry.
iii) Main Street (Bottom) – The clerk said Yorkshire Water will be repairing the area around the drain outside Pear Tree Cottage.
iiii) The clerk said she had expressed concerns over the sewage infrastructure to Yorkshire Water, as the system appears to struggle to cope with the current sewage and twelve new homes had recently been built. The Chairman said a proper infrastructure would be required to support any further developments in the village.
15. FOFWRAP: The Chairman said a Landscape Architect had been appointed to draw plans for the proposed recreational area off Pannal Road. Once complete the plans a consultation with planning will take place. He confirmed the fee for a planning application was the same as for Change of Use.
16. Parish Council Elections:
a) The Chairman said two Parish Councillor’s will not be reapplying for the post of Parish Councillor. The clerk had produced an advert and information on being a Councillor and would advertise it on the website. The clerk reminded the Parish Councillor the applications needed to be hand delivered by 4pm on 7th April 2016. The clerk said she has Electoral registration numbers if required.
17. Petition to give Local Councils the right to appeal Planning Decisions: The Chairman recommended all Parish Councillors signed the petition.
18. Finance:
a) Balance at the bank in Current Account £964.22 Deposit account £6,592.14.
b) Request for authorisation of expenditure was proposed by Councillor Martin and seconded by Councillor Florance
YLCA Membership
YLCA
£276
Bank Transfer
SLCC Membership
SLCC
£131
Bank Transfer
Website Hosting
S. Smith
$300
Approved – final figure to be confirmed

c) Monthly Budget: Month budget approved. See appendix 1.

19. Planning
a) Applications
i) Park House, Pannal Road, Follifoot – 6.121.127.I.FUL 16/00492/FUL – Erection of replacement garage and store. The Parish Council supported the application.
ii) Park House, Pannal Road, Follifoot – 6.121.127.J.LB 16/00456/LB – Listed building application for erection of replacement garage and store and various internal alterations to the dwelling. The Parish Council supported the application.
b) Arrange a meeting for applications received since the agenda was compiled: None.
i) Outcome of previous applications: Hedgerow Removal Notice 16/00309/HEDGE. Planning not required – Permitted under “The Hedgerow Regulations 1997”
ii) Hedgerow Removal Notice – 16/00255/HEDGE: Planning not required. Permitted under “The Hedgerow Regulations 1997
c) Affordable Housing
i) Tenancy Agreement – The clerk said she had contacted Home Group who informed her they do not give out tenancy agreements; they explained what tenants can and cannot place in their gardens.
20. Date of next meeting: Annual Parish Meeting followed by Parish Council Meeting on 14th April 2016. Refreshments from 7pm, Annual Parish Meeting at 7.30pm followed by Parish Council meeting at Follifoot Village Hall.