2011september

FOLLIFOOT WITH PLOMPTON PARISH COUNCIL

Minutes of the Meeting held on 8th September 2011

Present: Chairman B. Fisher, Councillor’s T.Martin, T. Hall, C. Florance, B. Butler

U. Cansfield and N. Pettitt and one resident

• Apologies for absence: PC Ayres, C. Bayliss and M. Kettlewell

• Declaration of interest in items on the agenda: None

• Public Participation session: None

• Minutes of the meeting held on 14 th July 2011 : Item 4 second sentence, ‘C. Fisher’ should be replaced with ‘C. Florance’. Having been proposed by C. Florance and seconded by T. Martin the minutes were signed by B. Fisher as a correct record.

• Matters arising from the minutes :

• Phone Kiosk (5a) – The landowner had requested that item 8 on the proposed agreement be removed. It was discussed and all parish councillors agreed it could be removed from the document.

Action: The clerk will organise a replacement document to be sent to the landowner.

The parish councillors agreed to accept the quote from Berwins Solicitors to draft, negotiate and complete the agreement.

The use of the phone kiosk was discussed, it was decided that a defibrillator was not suitable, and an information centre may be more appropriate.

The parish council discussed the replacement of the glass in the phone kiosk; it was decided toughened glass should be used to replace the current plastic glass. The parish councillors agreed that the phone box should be painted in red and the crown’s in gold.

The clerk had requested A. Walker organise the replacement of the light bulb and provide a quote for the painting and replacing the windows.

• Grass verges Pannal Road (3) – The clerk said Harrogate Borough Council cut the grass verges on Pannal Road , once or twice a year. The parish council agreed that the verges did not require any more action.

• Chairman’s communications:

• The chairman read a letter received from Rudding Estate regarding a recent planning application 6.121.204.FUL 11/03466/FUL .

• Yorkshire Water had contacted the chairman and said the drain outside East View Cottage had been bolted down. No smells had been noticed recently.

• Matters concerning Plompton:

• Salt bin: The parish council agreed to purchase a salt bin for Plompton, as Highways would not supply one. T. Hall asked if a salt bin could be installed at the bottom of the road leading to Plompton, to be used on the Highway.

Action: S. Hinchcliffe to order Salt Bin for Plompton and correspond with Highways regarding a salt bin and salt at the junction of Wetherby Road and Plompton.

• Drain Covers: T. Hall said the drain cover at the bottom of the road leading to Plompton had been taken; he said Highways should replace it as that part of the road is not private. Action: S. Hinchcliffe to inform Highways.

• Highways:

• Sign Rudding Lane/A658 : Highways said that County Council are currently developing a scheme to alter the directional signs in the vicinity of the junction. They will notify the parish council when more details are available.

• Salt Bins : B. Butler requested the clerk to organise the stocking of the salt bins before winter.

• Winter Maintenance Programme : B. Butler requested that the document from NYCC was placed on the notice board, before winter.

• Broken Drain : B. Fisher said residents had informed him that the drain on the Old Pannal Road was in need of repair. Action: The clerk to inform Highways.

• Speeding: The clerk is waiting for the Fire Service to return her call regarding Speeding issues.

• NYCC – Waste Core Strategy : The questionnaire was discussed.

• Parish Plan :

N. Pettitt circulated a copy of the draft parish plan. The objectives of the plan were discussed. T. Martin gave details of how the plan will be distributed, returned and collated.

• Village Gala: B. Fisher said he had recently attended Spofforth Gala and thought Follifoot may benefit from holding a community based event. The parish councillors discussed village activities. N. Pettitt said the parish plan may provide ideas from the parishioners.

• Consultation to refresh the Sustainable Community Strategy for North Yorkshire : The questionnaire was discussed, it was decided it was not for the parish council to complete

• Litter Pick Arrangements for Autumn Litter Pick: It was decided the Autumn Litter Pick would be on Sunday 16 th October at 2pm. Action: Clerk to organise.

• Finance:

• Balance at the bank: Total £9,805.79

• Request for authorisation of expenditure:

Expenditure approved by B. Fisher and seconded by B. Butler for £50.00 clerks training and £144.00 for external audit.

• Clerk’s correspondence:

• Volunteer to attend Consultation Meeting 02.02.12 : The parish councillors requested the clerk addressed this later in the year.

• Planning:

• Applications

3 Ivy Close, Follifoot 6.121.97.B.FUL 11/02957/FUL for erection of replacement conservatory and link block between existing garage and house.

The parish council had no objections.

• Home Farm, Follifoot 6.121.204.FUL 11/03466/FUL for siting of 1.2m high fence as part of closure of existing vehicular access from Rudding Lane to Home Farm, Claro Cottage, Keepers Cottage and Beagle Cottage and formation of new vehicular accesses 180m to the south south east and 280m to the north west with gated entrances (gate piers/posts 1.5m high).

The parish council had no objections.

• Consider any applications received since the agenda was compiled

• Outcome of previous applications:

Rose Cottage, Follifoot – Approved

Railway House, Follifoot – Approved

• Date of next meeting: 13 th October 2011, at 8pm in Follifoot Village Hall